Key takeaways:
- Gemini is Google's AI assistant integrated into various Google Workspace apps like Docs, Sheets, Slides, Gmail, and Meet.
- It offers features like writing assistance, document summarization, template creation, and image generation.
- While still limited, Gemini can save time and boost productivity, especially for email replies and document drafting.
# Setting up Gemini in Google Workspace
To enable Gemini in your Google Workspace account, follow these steps:
- Go to the Admin console > Billing > Get more services.
- Select "Gemini for Google Workspace" and click "Add".
- Choose the desired plan (Business or Enterprise) and complete the purchase.
- Gemini will be activated for your account within a few minutes.
# Using Gemini in Google Docs
The most fully formed app in Google Workspace.
- Use prompts to generate document templates or outlines (e.g., "meeting template").
- Highlight text and use the "Summarize" option to condense content, change tone, rephrase, etc.
- The AI-generated text is inserted at the cursor position, which can be confusing at times.
# Gemini in Google Sheets
- Create custom templates for project plans, budgets, etc., with pre-populated data and dropdowns.
- The "Smart Fill" feature predicts and auto-completes data entry based on existing information.
# Gemini in Google Slides
- Currently limited to generating and inserting AI-generated images based on prompts.
- Potential for more advanced slide creation and enhancement in the future.
# Gemini in Google Meet
- Generate custom virtual backgrounds using AI image generation.
- Lacks more advanced meeting assistance features like transcription or summarization (as of now).
# Gemini in Gmail
Probably my favorite area.
- Write email replies with a simple prompt, saving time and ensuring a polite, professional tone.
- Generate new emails from scratch by providing the context or recipient details.
- Ability to adjust the tone (formal/casual), length (elaborate/shorten), and rephrase the AI-generated text.
# Limitations and Future Potential
While Gemini offers some useful productivity features, it still feels like a "minimum viable product" with room for improvement. The integration within apps like Docs could be more seamless, and the AI's capabilities (e.g., summarization) are not on par with standalone tools like ChatGPT. However, as Google continues to iterate and gather feedback, Gemini's potential to enhance the Google Workspace experience could grow significantly.
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